6 Most Common Time Management Mistakes

Do you feel overloaded, and do you often have to work late to hit your deadlines? Have you thought about how well you are managing your time?

Managing time well helps in being exceptionally productive at work, and our stress levels drop. A key to managing time well is identifying what we are doing wrong and correcting those mistakes. Here´s a short list of the most common mistakes:


Mistake #1. Not Setting Personal Goals

Personal goal setting is essential to managing your time well, because goals give you a destination and vision to work toward.

 Mistake #2. Failing to Keep a To-Do List

The key to using a To-Do Lists effectively lies in prioritizing the tasks on your list.

Mistake #3. Not Prioritizing

It’s essential to learn how to prioritize tasks effectively if you want to manage your time better. Learn the difference between urgent activities, and important activities.

Mistake #4. Procrastination

A bit of planning can certainly help you to achieve what you want to achieve. A lot of planning and thinking tends to have the opposite effect. Start with the hardest task of your day. Break it down into smaller and practical steps and focus on taking the first step. If you start your day this way you will feel relaxed and good about yourself. And your to-do list tends to feel a lot lighter and easier to move through.

Mistake #5. Thriving on “Busy”

Some people get a rush from being busy. The problem is that an “addiction to busyness” rarely means that you’re effective, and it can lead to stress. Instead, try to slow down, and learn to manage your time better.

Mistake #6. Not Taking Breaks

Taking short breaks provide valuable down-time, which will enable you to think creatively and work effectively. If it’s hard for you to stop working, then schedule breaks for yourself, or set an alarm as a reminder. Go for a quick walk, grab a cup of coffee, or just sit and meditate at your desk. Try to take a five minute break at least every two hours.

When you take the time to overcome these mistakes, it will make a huge difference in your productivity. You will also feel happier, and experience less stress!



Hiring an Online Assistant/ VA

Before setting out to search for a Virtual Assistant, there are certain steps you need to carry out to make sure that the process of finding and hiring a suitable Virtual Assistant for your business is done smoothly.

1 Determine Which Tasks you will Delegate: What kind of work do you need a  Virtual Assistant for? Do you wish to hire somebody to send out mass emails, make sales calls, write articles for your website or business?

2) Create a Detailed Job Description: Decide and jot down in detail the tasks you would wish the online assistant  to carry out. Decide how you wish to communicate with the Online  Assistant ; through phone, IM, email, video conferencing or any other means at every step of the project.

3) Plan a Budget:  Work out how much you can afford to and should spend on hiring virtual assistants beforehand.

3 Key Steps for Setting Goals for Success

1. Brainstorm: Have fun with this step! Don’t analyze; just write down as many ideas as you can. See if you can come up with at least 10 or 20 possibilities.

2. Evaluate: Which ones seem the most challenging? The most exciting? Which are most important to you?

3. Prioritize. First choose some short-range goals that you could reach in a few days. Next choose some long-range goals (reachable within several weeks or months). Number your goals according to the order in which you would like to achieve them.